Somewhere in Winter | November 26, 2026 – January 2, 2027

Join us in downtown Wichita for Somewhere in Winter! We're bringing together local food trucks, artisans, makers, and small businesses to create a festive holiday destination throughout the season.

Whether you're serving delicious food, showcasing unique gifts and handmade goods, or hosting a holiday workshop, we'd love for you to be part of the experience!

Event Location

Coleman Lot – Downtown Wichita
250 N. St. Francis Ave.
Wichita, KS

Food Trucks & Trailers

Food trucks and trailers are an important part of Somewhere in Winter, providing guests with delicious food and refreshments throughout the holiday season.

Food trucks will be onsite every day Somewhere in Winter is open to the public.

Approved food trucks and trailers may participate on one or multiple available event dates, subject to scheduling and availability.

Event Operating Hours

November 26 – December 19, 2026

• Monday–Wednesday: Closed, except for scheduled private events

• Thursday: 6:00–9:00 PM

• Friday: 6:00–10:00 PM

• Saturday: 4:00–10:00 PM

• Sunday: 12:00–6:00 PM

December 20, 2026 – January 2, 2027

• Monday–Thursday: 6:00–9:00 PM

• Friday: 6:00–10:00 PM

• Saturday: 4:00–10:00 PM

• Sunday: 12:00–6:00 PM

Food trucks must be fully operational and ready to serve when the event opens to the public.

Participation in scheduled private events may also be available by separate arrangement.

Saturday Holiday Markets

Our Saturday Holiday Markets will feature a festive mix of local artisans, makers, specialty vendors, and small businesses offering holiday gifts, handmade products, and unique seasonal finds.

Holiday Market Dates

• Saturday, November 28, 2026

• Saturday, December 5, 2026

• Saturday, December 12, 2026

• Saturday, December 19, 2026

Holiday Market Hours: 5:00–8:00 PM

The Holiday Markets take place during Somewhere in Winter's regular Saturday operating hours of 4:00–10:00 PM.

Vendors may apply to participate in one or multiple Holiday Markets, subject to availability and approval.

Application & Participation Fees

Application Fee: FREE!

There is no cost to submit an application.

Participation Fee: $25 per confirmed date

The $25 daily participation fee applies to both food trucks and Saturday Holiday Market vendors.

Payment is due upon arrival and may be made by cash or check payable to Somewhere Events, LLC.

Vendors participating on multiple dates are responsible for the participation fee for each confirmed date.

Limited Spaces Available!

We're looking for a diverse mix of food trucks, local makers, artisans, and specialty vendors to help create a memorable holiday experience in downtown Wichita.

Space is limited, and submitting an application does not guarantee acceptance or a reserved participation date.

Before You Apply

Please carefully review the Vendor Participation Guide in the next section before submitting your application.

The guide outlines important information regarding vendor responsibilities, setup requirements, insurance, safety, cancellation policies, and event operations.

All approved vendors will be required to follow these guidelines and electronically sign a Vendor Participation Agreement as part of the application process.

We look forward to celebrating the season with Wichita's incredible food truck community, local makers, and small businesses!

Food Trucks, Food Trailers & Saturday Holiday Market Vendors

Before submitting your application, please carefully review the following participation guidelines. These outline the event's requirements, fees, operating expectations, and important information for approved vendors.

All applicants are expected to understand and comply with these guidelines throughout their participation.

Application & Selection Process

Application Fee: FREE!

There is no fee to submit a vendor application.

Submitting an application does not guarantee acceptance or a reserved participation date. Applications will be reviewed based on several factors, including:

• Overall quality of products, services, and presentation

• Variety and uniqueness of offerings

• Seasonal appeal and suitability for the event

• Professionalism and timely communication

• Previous market or event experience

• Overall vendor mix and the needs of the event

FarmShop, LLC, serving as vendor coordinator on behalf of Somewhere Events, LLC, will oversee the application review and selection process.

Space is limited, and not all applicants may be accepted.

Participation Fees & Payment

Participation Fee: $25 per confirmed date

Approved food trucks, food trailers, and Saturday Holiday Market vendors are responsible for a $25 participation fee for each confirmed date.

Payment is due upon arrival and may be made by:

• Cash

• Check payable to Somewhere Events, LLC

FarmShop, LLC will collect participation fees on behalf of Somewhere Events, LLC.

Vendors participating on multiple dates are responsible for the applicable fee for each confirmed date.

Vendor Responsibilities

All approved vendors are expected to operate a safe, clean, welcoming, and professional business throughout their scheduled participation.

Vendors are responsible for:

• Arriving at their designated load-in time

• Completing setup before their scheduled opening time

• Remaining open and operational throughout their required participation hours

• Providing their own equipment, supplies, displays, and necessary operating materials

• Maintaining a clean, organized, and safe vendor space

• Providing courteous and professional customer service

• Respecting neighboring vendors, event staff, and guests

• Following event instructions and operational procedures

• Properly disposing of waste and leaving their assigned space clean following load-out

Vendors may not leave early, relocate their operations, or transfer their assigned space without prior approval from event management.

Load-In, Setup & Load-Out

Saturday Holiday Market Vendors

Holiday Market vendors may begin load-in and setup at 3:30 PM on their confirmed market dates.

All vendors must be fully set up and ready for customers by 5:00 PM.

The Holiday Markets operate from 5:00–8:00 PM on November 28, December 5, December 12, and December 19, 2026.

Food Trucks & Trailers

Food trucks and trailers should arrive one hour before the event's scheduled opening time.

All food trucks and trailers must be fully parked, staged, operational, and ready to serve when Somewhere in Winter opens to the public.

Food trucks may participate on approved dates throughout the event's operating season.

Additional Instructions

Approved vendors will receive specific instructions regarding:

• Assigned vendor locations

• Arrival and load-in procedures

• Parking and vehicle access

• Setup and operational requirements

• Load-out procedures

All vendors must follow the instructions provided by event management to maintain safe and efficient operations.

Generator Use & Equipment

Generator use must be approved in advance by event management.

Generators must operate at a noise level below 60 decibels, subject to an approved measurement standard, and must not create excessive noise or interfere with the event experience.

All generators and equipment must be positioned and operated safely, with appropriate clearance from guests, vendors, structures, and pedestrian pathways.

Event management reserves the right to require adjustments or discontinue the use of equipment that creates a safety concern or unreasonable disruption.

Vendors are responsible for providing and safely maintaining their own equipment unless other arrangements have been approved in advance.

Health, Safety & Legal Compliance

All vendors are responsible for complying with applicable federal, state, and local laws, regulations, and requirements related to their business operations.

Depending on the nature of the business, these may include:

• Sedgwick County and City of Wichita requirements

• Kansas Department of Agriculture regulations

• Wichita Fire Department requirements

• Applicable health and food safety regulations

• Required business permits, inspections, and licenses

• Applicable Kansas sales tax registration, collection, and reporting requirements

All required permits, licenses, inspections, and approvals must remain current throughout participation.

Vendors are responsible for their own products, food preparation, equipment, employees, and business operations.

Event management will request documentation demonstrating compliance before  participation.

Food Vendors, Food Trucks & Trailers

All food vendors, food trucks, and trailers must maintain insurance appropriate for their business operations and activities.

Insurance Documentation Required with Application

Food vendors, food trucks, and trailers must submit a current Certificate of Insurance (COI) when applying to participate in Somewhere in Winter.

The certificate should demonstrate applicable existing coverage, including:

• Commercial General Liability

• Products/Completed Operations or Product Liability

• Commercial Automobile Liability for food trucks

• Workers' Compensation, when required by law

Additional Insurance Requirements Upon Approval

If approved, food vendors, food trucks, and trailers must satisfy the additional insurance requirements before their first scheduled participation date.

These requirements include:

• Naming Somewhere Events, LLC and FarmShop, LLC as Additional Insureds on applicable Commercial General Liability insurance policies. Policies should also reflect that the coverage is primary and non-contributory and include a Waiver of Subrogation in favor of both FarmShop, LLC and Somewhere Events, LLC

• Providing documentation confirming Additional Insured status, including applicable policy endorsements.

Important: A Certificate of Insurance alone does not establish Additional Insured coverage. Supporting policy endorsements must be provided when required.

Insurance Information

Somewhere Events, LLC
4111 E. 37th St. N.
Wichita, KS 67220

FarmShop, LLC
PO Box 75125
Wichita, KS 67275

Saturday Holiday Market Vendors & Other Participants

Artisan vendors, makers, entertainers, instructors, and other approved participants may be required to provide insurance appropriate for their specific activities.

Any applicable insurance documentation or additional requirements will be communicated during the application review or approval process.

Maintaining Coverage

All required insurance must remain active throughout the vendor's participation in Somewhere in Winter.

Vendors are responsible for promptly notifying event management of any cancellation, lapse, or material change in coverage.

Failure to submit required insurance documentation with the application may delay consideration or result in the application being declined.

Approved vendors who fail to satisfy additional insurance requirements before their first scheduled participation date will have their participation canceled or suspended.

Approval of an application does not waive applicable insurance requirements.

Cancellation Policy

Because vendor spaces are limited and each confirmed date requires advance planning, scheduling, and promotion, the following cancellation policies apply.

Saturday Holiday Market Vendors

Cancellations must be received by 5:00 PM on the Wednesday preceding the scheduled Saturday Holiday Market.

Cancellations received after this deadline will incur the $25 reserved participation fee plus a $35 late cancellation fee, totaling $60 per reserved date.

This policy also applies to vendors who fail to arrive for their confirmed market date (no-shows).

Food Trucks & Trailers

Cancellations must be received by 5:00 PM on the Sunday preceding the scheduled event date.

Cancellations received after this deadline will incur the $25 reserved participation fee plus a $35 late cancellation fee, totaling $60 per reserved date.

This policy also applies to food trucks and trailers that fail to arrive for a confirmed event date (no-shows).

Emergency Exceptions

Exceptions may be considered for legitimate emergencies, including serious illness or accidents, at Management's discretion.

Payment of Cancellation Fees

Any applicable participation and cancellation fees will be invoiced and are due upon receipt.

Payments made by check must be payable to Somewhere Events, LLC.

Professional Standards & Event Management

FarmShop, LLC is committed to helping create a safe, welcoming, and enjoyable experience for guests, vendors, and event partners.

All participating businesses are expected to conduct themselves professionally and cooperate with event staff and management.

As the designated vendor coordinator, FarmShop, LLC will oversee vendor scheduling, assigned locations, load-in and load-out coordination, and day-to-day vendor operations on behalf of Somewhere Events, LLC.

Event management may adjust vendor locations, provide operational instructions, address safety concerns, or discontinue a vendor's participation when necessary to protect guests, participants, and event operations.

Harassment, unsafe conduct, repeated failure to follow instructions, or other behavior that negatively impacts the event may result in removal from the event.

Independent Business Operations

All participating vendors operate as independent businesses.

Vendors are responsible for their own employees, equipment, vehicles, inventory, products, business expenses, taxes, licenses, permits, and insurance.

Participation in Somewhere in Winter does not establish an employment relationship between a vendor or its personnel and FarmShop, LLC or Somewhere Events, LLC.

Vendors are responsible for safeguarding their own equipment, merchandise, cash, and other property.

Somewhere in Winter is an outdoor seasonal event. Vendors should plan for changing weather conditions and understand that attendance, sales, and operating conditions may vary.

Participation does not guarantee any particular level of attendance, sales, or revenue.

Photography & Event Promotion

Photographs and video recordings may be taken throughout Somewhere in Winter for event promotion, marketing, social media, and related purposes.

Participating vendors should expect that their booths, vehicles, products, displays, and business activities may appear in event photography and promotional materials.

Before You Apply

Please review this Vendor Participation Guide carefully and make sure you can meet the requirements for your requested participation dates.

Submitting an application does not guarantee acceptance. Approved vendors will receive confirmation of their scheduled dates and additional operational instructions.

As part of the application process, vendors will be asked to electronically review and sign the Somewhere in Winter Vendor Participation Agreement, which will establish the formal terms and conditions of participation.

We look forward to welcoming an incredible lineup of local food trucks, makers, artisans, and small businesses to Somewhere in Winter 2026–2027!

Somewhere in Winter is produced and presented by Somewhere Events, LLC.

FarmShop, LLC serves as the event's contracted operations and vendor coordination partner, providing on-site staffing, vendor management, and day-to-day operational support.

Somewhere Events, LLC retains overall responsibility and authority for the event, while FarmShop, LLC serves as the primary point of contact for food trucks, Holiday Market vendors, and other approved participants.

FarmShop, LLC coordinates vendor applications, scheduling, communications, and on-site logistics to help ensure an organized, professional, and enjoyable experience for everyone involved.